Communications Committee

At our Sept. 25 meeting we decided that the “infrastructure group” of the Communications Committee will now be a separate committee: the Technology Committee.

The Communications Committee will meet every other Tuesday at 9:30 am, starting Oct 9.
The Technology Committee will meet every other Thursday at 2:30 pm, starting Oct 4.

PDF Comm. Comm. meeting notes 9-25-07

Agenda

1. Faculty Tech Support  - Next steps
- Printer for Maggie
- SIPS access in spanish classroom
- on-line call logging
- phone support line
- more training
2. Tech Plan/Faculty Needs Assessment
- Status of survey (3 submission - Deb, Matt, Jim)
- Sharing results
3. Best Buy Teach Grant
- Best buy recommended equipment list
- Cart before the horse - "Build it and they will come".
4. Hard Copy Mailing Update
- Status of mailing
- Content Collection of materials
- Snippets
- All school meeting announcement
- SIPS Login info for parents without email
- Production of mailing labels
5. Dada Mail Update (new Mail list program)

6. Consideration of Thursday afternoon for regular infrastructure group meetings.

7. All-school meeting
Printed Calendar
SIPS Log-in information
School Directory sign-up

8. Admin Procedures Planning & Documentation
A. Hard Copy Mailing Update and review of procedures
- Schedule/Calendar
- Collection of materials
-  Production of mailing labels
B. Enrollment
- Data entry into SIPS
- Distribution of account and login information
- Update of communicaitons infor (add to /update email lists)

9. Technology Training Plan and Schedule
SIPS -Students, Parents, Admin, Faculty
Web Site/Blog usage (Admin)

Please advise of any agenda items you would like to add.

Agenda

1. Reaching community members without email/internet access.
a. How many people and who (Endel to report)
b. Proposed process, format, content, and scehule for regualar mailing  c.
format and
process for hard copy Snippets

2. Status and plans for email lists.
a. current lists and schedules
b. outstanding lists and needs (fundraising etc)
b. possible alternative tools to listserve (David/Endel)

3. Calendar - status update, outstandint process considerations, items to be added

4. Update on computer lab and technology plan status and tec

Proposed Agenda 3/13/07

1. 15 min.- Communications with CLWS and this Friday’s meeting with CLWS Class Reps (Sheila)

2. 15 min.- Organization and communication of the 3/28 all-school meeting.

- Phone Plan, script, and distribution of caller lists (Nell/Endel)

- Distribution of printed School Directory and Sem2 Calendar on 3.28 at meeting

- Status of mailings (Financial letter and post card etc.)

- Review of break-out groups and preparation of instructions to conveners

- Quick look at the ListServe to illustrate its value

3. 15 min.- Quick look at planning progress, calendar and next steps

Please click here to open word document ->022707 Notes -Revised Agenda R1.doc

Proposed Agenda R1 2/27/07
1. 10:45 - 10:50 - Welcome and Iintroductions
2. 10:50 - 11:00   Statement of immediate communications needs
-  CLWS Smoking Issues and other public relations opportunities
-  A call for additional volunteer help ( school clean-up, lunch program, …)    -  Bringing on-board new students and families
3. 11:00 -11:20 Review of primary communications channels and how they could be applied to immediate needs Each person is allocated roughlyu 3 minutes and should be prepared to briefly state how thier tool is currently working and how it could be used more effectively.

- Snippets (Sheila)
- Phone “Tree” (Nell)
- Regular Mailings/Delivery via student handouts (Christina)
- Parent Teacher Communications - Conferences (Deb)
- SIPS/Centerpoint (Endel)
- Web site/Blogs (David)
- ListServe/Maillists (David/Endel

4. 11:20-11:30 Determination of how these tools will be appliied to immediate needs (next steps, set next meeting).
Notes:
A. The discussion on student smoking is active in both the WHS and CLWS parent communities with Christina, Jamie, Sheila, and Endel playing active roles in progressing concerns.

B. There is a concern about the separate infrastructre meeting with respect to the lack of an admin representative being present to clarify and effect matters of policy and budget.

We decided that the design created by the original team wasn’t really what we wanted. So we’ve started over. But not completely from scratch, because the thinking that went into describing what we DO want is still valid.

The new team is Pam Lien, Sam Lien, Tony Lemmer, and David Woolley.

Pam has rewritten the text. We’ve agreed on a basic design for the home page. Next task is to agree on a visual design for the “brochure” pages that introduce Watershed to prospective students & parents. Then Sam and Tony will begin coding the HTML.

We hope to have this complete in a month or two.

The team of Augsburg students who will be working on the web site redesign sent us a questionnaire to learn about our needs. Here’s what we sent back.
Web site redesign - Client Survey for Augsburg Team

This Word file documents the structure of the current web site:
Watershed Web Site Map

New site map, draft 3

Revised text for web site, 11/19/2006